CBIC notifies e-invoice format for businesses with sales up to Rs 500 crore know 20 Mandatory & Optional Information asked

The GST Council, in its 35th meeting, decided to implement a system of e-invoicing, which will be applicable to specified categories of persons. The concept of GST e-invoice generation system was taken into consideration for the reduction in GST evasion.

The new GST e-invoicing system will be implemented from 1st October 2020. Businesses with sales up to Rs 500 crore will be excluded from compulsory e-invoicing of Goods and Services Tax (GST). The recommendation was reportedly made on July 22, 2020 by the GST Implementation Committee of the GST Council.

The format/schema for e-invoice was published by the Ministry of Finance (Central Board of Indirect Taxes and Customs) in Notification No. 60/2020–Central Tax dated 30th July, 2020.

Process of E Invoicing

(a) Under E-Invoice, Invoice is prepared on ERP software/offline utility and then JSON file will be created which is required to be uploaded on portal.

(b) There is misconception that e-invoice will be generated at Government’s Portal. This is totally incorrect

(c) E-invoice portal based on JSON file generate a unique Invoice Reference Number [IRN], digitally sign the e-invoice, generate QR code.

Steps involved in generation of e-invoice

1. Generation of Invoice and JSON

2. Uploading of JSON

3. Validation of data by IRP

4. Sharing of E-invoice

Cancellation of E-Invoice : Cancellation have to be reported within 24 hours. Any cancellation after 24hrs is not possible

The Format/Schema for e-Invoice (FORM GST INV – 1) is as follows:-

1. Basic Details

Version – This is version of the e-invoice schema. It will be used to keep track of version of Invoice specification.
IRN (Invoice Reference Number) – This is an unique reference number for the invoice. However, the supplier will not be populating this field. The Invoice Registration Portal (IRP) will generate this IRN and respond to the registration request. E-invoice is valid only when it has the IRN.
Supply_ Type_ Code – This will be the code to identify type of supply. B2B: Business to Business B2C: Business to Consumer SEZWP: To SEZ with Payment SEZWOP: To SEZ without Payment EXPWP: Export with Payment EXPWOP: Export without Payment DEXP: Deemed Export
Document Type Code – This is a Code for Document Type. INV for Invoice, CRN for Credit Note, DBN for Debit note.
Document Number – This is as per relevant rule in CGST/SGST/UTGST Rules.
Document Date – The date on which the Invoice was issued. Format “DD/MM/YYYY”
Additional Currency Code – The field is for reporting additional currency, if any, in which all invoice amounts can be given, along with INR. One such additional currency may be used in the invoice, as per list published under ISO 4217 standard
Reverse Charge – Whether the tax liability payable is under Reverse Charge.
IGST Applicability despite Supplier and Recipient located in same State/UT – To report the scenarios where the supply is chargeable to IGST despite the fact that the Supplier and Recipient are located within same State/UT

2. Document Period

Document Period Start Date – This is the start date of the document period (delivery/invoice period)
Document Period End Date – This is the end date of the document period (delivery/invoice period)

3. Preceding Document Reference

Preceding Document Number – This is the reference of original document/invoice to be provided optionally in the case of debit or credit notes. Credit/Debit notes, against invoices can also be referred here.
Date of Preceding Document – Date of preceding document/invoice.
Other Reference – This field is to provide any additional reference e.g. specific branch, their user ID, their employee ID, sales centre reference etc.

4. Receipt / Contract References

Receipt Advice Reference – This reference is kept for user to provide number of their receipt advice to their customer, in lieu of advance
Date of Receipt Advice – Date of issue of receipt advice for advance.
Tender or Lot Reference – This reference is kept for mentioning number or details of Lot or Tender, if supplies are made under such Lot or tender
Contract Reference – This reference is kept for mentioning contract number, if supplies are made under any specific Contract
External Reference – An additional field for provision of any additional/external reference number for the supply.
Project Reference – This reference is kept for mentioning project number, if supplies are made under any specific project
PO Reference Number – This is the reference number of Purchase Order
PO Reference Date – This is the date of Purchase Order.

5. Supplier Information

Supplier Legal Name – Legal Name, as appearing in PAN of the Supplier
Trade Name of Supplier – A name by which the Supplier is known, i.e. Business Name, other than legal name
GSTIN of Supplier – GSTIN of Supplier
Supplier Address 1 and 2 – Address 1 and 2 of the Supplier (Building/Flat no., Road/Street, Locality etc.)
Supplier Place – Location of the Supplier (City/Town/Village)
Supplier State Code – State Code of the Supplier as per GST System
Supplier PIN Code – PIN Code of the Supplier Locality
Supplier Phone – Contact number of the Supplier
Supplier e-mail – e-mail ID of the Supplier, as per REGEX (Regular Expressions) pattern

6. Recipient Information

Recipient Legal Name – It will be legal name of recipient, as per PAN.
Recipient Trade Name – It will be trade name of recipient, if available.
GSTIN of Recipient – GSTIN of Recipient, if available
Place of Supply (State Code) – Code/State Code of Place of Supply as per GST System.
Recipient Address 1 and 2 – Address 1 and 2 of the Recipient (Building/Flat no., Road/Street, Locality etc.)
Recipient Place – Location of the Recipient (City/Town/Village)
Recipient State Code – State Code of the Recipient as per GST System
Recipient PIN Code – PIN Code of the Recipient Locality
Country Code of Export – Code of country of export as per ISO 3166-1 alpha-2 / Indian Customs EDI system.
Recipient Phone – Contact number of the Recipient
Recipient e-mail – e-mail ID of the Recipient, as per REGEX (Regular Expressions) pattern

Subscribe to Whats App Updates

7. Payee Information

Payee Name – Name of the person to whom payment is to be made
Payee Bank Account Number – Bank Account Number of Payee
Mode of Payment – Mode of Payment: Cash/Credit/Direct Transfer etc.
Bank Branch Code – Indian Financial System Code (IFSC) of Payee‘s Bank Branch
Payment Terms – Terms of Payment, if any, with the Recipient can be provided.
Payment Instruction – Instruction, if any, regarding payment can be provided
Credit Transfer Terms – Terms to specify credit transfer payments.
Direct Debit Terms – Terms, if any, to specify a direct debit.
Credit Days – Number of days within which payment is due

8. Delivery Information

Ship To Details – Details of location to which the supply has to be delivered
Dispatch From Details – Details of location from where Supply has to be dispatched

9. Invoice Item Details

Item List – Provides information about the goods and services being invoiced.

10. Document Total

Document Total Details – Details of document total including taxes

11. Extra Information

Tax Scheme – To specify the tax/levy applicable – GST
Remarks – A textual note that gives unstructured information that is relevant to the Invoice as a whole e.g. reasons for any correction or assignment note in case the invoice has been factored etc.
Port Code – In case of export/supply to SEZ, port code can be mentioned as per Indian Customs EDI System (ICES), if applicable and available at the time of reporting e-invoice.
Shipping Bill Number – In case of export/supply to SEZ, shipping bill number as per Indian Customs EDI System (ICES), can be mentioned, if applicable and available at the time of reporting e-invoice.
Shipping Bill Date – Date of Shipping Bill as per Indian Customs EDI System (ICES)
Export Duty Amount – Amount of Export Duty in INR, if any, applicable (in case of invoices for export)
Supplier Can Opt Refund – In case of deemed export supplies, this field is for mentioning whether supplier can exercise the option of claiming refund or not.
ECOM_GSTIN (e-Commerce Operator‘s GSTIN) – GSTIN of e-commerce operator, if supply is made through him/her.

12. Additional Supporting Documents

Additional Supporting Documents URL – This is to enter URL reference of additional supporting documents, if any.
Additional Supporting Document in base64 – This is to add any additional document in PDF/Microsoft Word in Base64 encoded format.
Additional Information – Any additional information, names, values, data etc. that is specific for the Supplier- Recipient transaction e.g. CIN, trade-specific information, Drug Licence Reg. No., FOB/CIF etc.

13. E-way Bill Details

Transporter ID – Registration / Enrolment Number of the transporter (This field is required if Part-A of E-way bill has to be generated)
Mode of Transportation – Option to be provided based on mode of transport available on e- Way Bill Portal – 1 for Road; 2 for Rail; 3 for Air; 4 for Ship. This field is required if Part-B of e-way bill is also to be generated
Distance of Transportation – Distance of Transportation (This field is mandatory only if this section is selected)
Transporter Name – Name of the Transporter
Transport Document Number – Transport Document Number (This field is mandatory if mode of Transport is Rail or Air or Ship)
Transport Document Date – Date of Transport document. (This field is mandatory if mode of Transport is Rail or Air or Ship)
Vehicle Number – Vehicle Registration Number (This field is mandatory if mode of Transport is Road)
Vehicle Type – To mention nature of vehicle: O: Over-Dimensional Cargo R: Regular (This field is mandatory if Part- B of e-way bill is also to be generated)

14. Ship To Details

Ship To Legal Name – Legal Name of the entity to whom the supplies are shipped to. (This field is mandatory only if this section is selected)
Ship To Trade Name – Trade Name of the entity to whom the supplies are shipped to.
Ship To GSTIN – GSTIN of the entity to whom the supplies are shipped to.
Ship To Address1 and Address 2 – Address 1 and Address 2 of the entity to whom the supplies are shipped to (This field is mandatory only if this section is selected)
Ship To Place – Place (City/Town/Village) of entity to whom the supplies are shipped to. (This field is mandatory only if this section is selected)
Ship To Pincode – PIN code of the location to which the supplies are shipped to. (This field is mandatory only if this section is selected)
Ship To State Code – Code/State Code (as per GST System) to which the supplies are shipped to. (This field is mandatory only if this section is selected)

15. Dispatch From Details

Dispatch From Name – Name of the entity from which goods are dispatched. (This field is mandatory only if this section is selected)
Dispatch From Address1 and Address 2 – Address 1 and Address 2 of the entity from which goods are dispatched. (This field is mandatory only if this section is selected)
Dispatch From Place – Place (City/Town/Village) of the entity from which goods are dispatched. (This field is mandatory only if this section is selected)
Dispatch From State Code – Code/State Code of the entity (as per GST System), from which goods are dispatched. (This field is mandatory only if this section is selected)
Dispatch From Pincode – Pincode of the locality of entity from where goods are dispatched. (This field is mandatory only if this section is selected).

16. Item Details

Serial Number – Serial number of the item
Item Description – Description of the item
Service – Specify whether supply is service or not.
HSN Code – To enter applicable HSN / SAC Code of Goods / Service
Barcode – Barcode, if any, of the item.
Quantity – The quantity of items to be mentioned in the invoice. This is mandatory only in case of goods.
Free Quantity – Quantity of item(s), if any, given free of charge (FOC)
Unit of Measurement – The Unit of Measurement (UOM), if any, applicable on invoiced goods.
Item Price – Price per unit item. Gross Amount – The gross price of an item (cost multiplied by quantity – rounded off to 2 decimal), exclusive of taxes.
Item Discount Amount – Discount amount, if any, for the item
Pre-Tax Value – If pre-tax value is different from taxable value, mention the pretax value and taxable values separately. In some cases, the pre-tax value may be different from taxable value.
Item Taxable Value – This is the value on which tax is computed. Value cannot be negative.
GST Rate – The GST rate, represented as percentage that applies to the invoiced item. It will be IGST rate or sum of CGST & SGST Rates.
IGST Amount – Amount of IGST payable per item (rounded off to 2 decimals). If IGST is reported, then CGST & SGST/UTGST will be blank. For taxable supplies, either IGST or CGST &SGST/UTGST should be reported
CGST Amount – Amount of CGST payable per item (rounded off to 2 decimals). If CGST is reported, then SGST/UTGST has to be reported and IGST will be blank
SGST/UTGST Amount – Amount of SGST/UTGST payable per item (rounded off to 2 decimals). If SGST/UTGST is reported, then CGST must be reported and IGST will be blank.
Compensation Cess Rate, Ad_Valorem – Ad valorem Rate of GST Compensation Cess, applicable, if any
Compensation Cess Amount, Ad Valorem – GST Compensation Cess amount, ad valorem (rounded off to 2 decimals) (based on value of the item)

Compensation Cess Amount, Non ad valorem – GST Compensation Cess amount, computed on the basis other than value of item (i.e. specific cess amount computed based on quantity, number etc.)
State Cess Rate, Ad Valorem – Ad valorem Rate of State/UT Cess, applicable, if any
State Cess Amount, ad valorem – State/UT Cess amount, ad valorem (based on value of the item)
State Cess Amount, non ad valorem – State/UT Cess amount, computed on the basis other than value of item (i.e. specific cess amount computed based on quantity, number etc.)
Other Charges (item level) – Any other charges applicable at item level. These may not be part of taxable value, e.g. in case of pure agent reimbursement.
Purchase Order Line Reference – Reference of Purchase Order Line
Item Total Amount – The item total value that includes all taxes, cesses, as well as other charges. However, this value excludes discount, if any.
Code of Country of Origin – This is to specify country of origin of the item, e.g. mobile phone sold in India could be manufactured in other country; Code of country of export as per ISO 3166-1 alpha-2 / Indian Customs EDI system (ICES).
Unique Serial Number – Serial number, in case of each item having a unique number.

17. Document Total Details

Total Taxable Value – This is the sum of the taxable values of all the items in the document.
Total IGST Amount – Total IGST amount for the invoice. Appropriate taxes based on rule will be applicable. For example, either of CGST & SGST/UTGST or IGST will be mandatory. As this is conditional mandatory, it is marked as ‘optional’
Total CGST Amount – Total CGST amount for the invoice. Appropriate taxes based on rule will be applicable. For example, either of CGST & SGST/UTGST or IGST will be mandatory. As this is conditional mandatory, it is marked as ‘optional’
Total SGST/UTGST Amount – Total SGST/UTGST amount for the invoice. Appropriate taxes based on rule will be applicable. For example, either of CGST & SGST/UTGST or IGST will be mandatory. As it is conditional mandatory, it is marked as ‘optional’
Total Compensation Cess Amount – Total GST Compensation Cess amount for the invoice (ad valorem as well as non-ad valorem)
Total State Cess Amount – Total State cess amount for the invoice (ad valorem as well as non-ad valorem)
Invoice Level Discount Amount – This is Discount Amount, if any, applicable on total invoice value
Other Charges (Invoice Level) – This is Other charges, if any, applicable on total invoice value
Round Off Amount – This is round off amount of total invoice value
Total Invoice Value in INR – The total value of invoice including taxes/GST and rounded to two decimals maximum.
Total Invoice Value in FCNR – The total value of invoice in Additional Currency
Paid Amount – The amount, if any, which has been paid in advance. It must be rounded to maximum 2 decimals.
Amount Due – The outstanding amount due for payment. It must be rounded to maximum 2 decimals

18. Batch Details

Batch Number – Certain set of manufacturers may mention batch number details. (This field is mandatory only if this section is selected)
Batch Expiry Date – Expiry Date of the Batch, if any
Warranty Date – Warranty date for the Item, if any.

19. Attribute Details of Item

Attribute Name – Attribute Name of the item.
Attribute Value – Attribute Value of item

20. Optional fields from Above are

1. Trade Name of supplier

2. Supplier email id and phone number on e-invoice

3. Supplier email id and phone number on e-invoice

4. Bank details of supplier

5. Transporter id, Mode of transportation, distance of transportation, transporter name,

6. Country code of export and Port code

7. Shipping bill no if available at the time of reporting e-invoice

8. Additional currency code like USD, EURO

9. Whether tax is payable under reverse charge

10. Document period start and end date

11. PO/Contract reference number

12. Branch ID/Employee ID, Sales centre ID etc

The e-invoicing process was introduced to capture sales details, reduce errors, automate data entry and improve compliance and trust between tax officials and companies.

It will also help auto-populate certain forms. E-invoicing will most definitely provide a push towards a digital economy. Curbing tax evasion and increasing tax collections for the government may ensure that the government will not increase GST rates any further.

Subscribe to Whats App Updates

Please follow and like us: