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July 29, 2020

New Import Export Code Certificate FAQ’s from July 2020

by Mahesh Mara in Compliance Law

New Import Export Code Certificate FAQ’s from July 2020

Import Export Code Certificate FAQ’s for New Application

New Application

 Q1. What is the technical requirement for filing an IEC?

 • Valid Digital Signatures Token

• Valid PAN

 • Valid Mobile Number and Email ID.

• Valid Address Details of Branch Office

 • Valid Bank Account in the name of IEC Holder

 • Valid Aadhar Card matching the details with PAN Card

Q2. How to apply for new IEC application?

• Logon to DGFT website via link https://dgft.gov.in/ .

• Proceed with registration process by clicking on Login > Register > Register as “Importer/Exporter” • After registration, Go to My Dashboard → Importer Exporter Code ( IEC ) → Apply for IEC .

Q3. Why registration is required on DGFT Website ?

• Have your own user profile. • Apply / Link IEC – View IEC Dashboard under single window.

• Apply and track applications easily.

• Receive notifications over dashboard, email and mobile.

Q4. How to register on DGFT Website ?

• Visit the DGFT website and proceed with registration process.

• Navigate to https://dgft.gov.in

• Click on Login > Register

• Enter basic details

• Enter the OTPs sent on your mobile and email

• Submit the details, Registration is Successful

• Temporary password sent on your email

• Login and change temporary password

Q5. What is my User name and what steps to follow after registration ?

 • The email will be your user name.

• Login credentials shared over email registered.

• Login with temporary password and change it.

• Apply for new IEC or link to existing IEC.

• You can link / apply for one IEC only

Q6. In how much time the OTP Expires ?

• One time password (OTP) is generated by computer and sent on mobile phone and e-mail to authenticate.

• OTP expires in 15 minutes.

• If OTP expires, click the Resend OTP button.

Q7. What is bank details validation ?

• Bank Details will be validated through PFMS and result will be made available the next day. o User will be issued the IEC Immediately. And the Risk shall be marked in RMS. o On Successful Validation– RMS Flag shall be removed. o On Failure – RMS Flag will retain for RA to verify the supporting document uploaded by the user.

Q8. How will I get to know that whether my payment process is successful or Unsuccessful ?

• After Successful payment you will get the Acknowledgement stating the Successful Submission of application for IEC with File No.

• The Application Status can be tracked using ‘Track Status’ and Receipt could again be printed.

Q9. How I can take the print of my IEC Certificate ?

 • Navigate to https://dgft.gov.in

• Enter User Name and password

• Click Services → IEC → Manage IEC

• Verify Your details

• Click Print IEC

• PDF displayed to print.

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Q10. How much time it takes to issue new IEC Certificate?

• The Average time to receive is immediate from successfully submission of the application.

Q11. How much time it takes to reflect my New IEC on Icegate ?

• On realtime basis reflects the data on Icegate once the IEC gets issued to you.

Q12. New System or application is compatible with which Browsers ?

• The new portal is compatible with the following browsers: Chrome 70 + / Firefox 70 + / IE 11 +

Q13. Unable to proceed further without providing the details of members of the firm (Partners/Trustee/Directors).

• The applicant needs to provide all the mandatory details of the members to proceed further.

• The director details from MCA are fetched based on the CIN (which is mandatory for the entity type companies.)

• For Foreign Directors the PAN details are not mandatory.

Q14. The Name of the firm and Bank Account Name doesn’t match.

• Please check for the white spaces, if any, needs to be removed to proceed.

• The user needs to upload the supporting document for the Bank Account.

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Link IEC

Q1. How I can link my old IEC in the new system ?

• Logon to DGFT website via link https://dgft.gov.in/.

• Proceed with registration process by clicking on Login > Register > Register as “Importer/Exporter” • After registration, Go to Services → Link IEC.

• Enter IEC Number and Click on Validate

• Validation by DSC can happen only after registering DSC on CP

• Once the Validation Completes then click on Validate with DSC / e-Sign With Aadhar Card

• Once linked, you can add additional users as primary or secondary users to an IEC.

Q2. What is the technical requirement to Link an IEC ?

• Valid Digital Signature Token

• Valid Mobile Number and Email ID

Q3. What is the issue as while clicking on Validation, I am unable to proceed ?

Kindly check the IEC Number entered as the same Validates the information registered against the IEC.

Q4. What Features or tasks enabled for Primary User ?

• Have Digital Token Authentication for IEC (e.g. Directors, Partners, and Proprietor etc.)

• Draft, save and submit applications

• Manage Users linked to IEC.

• Manage User Permission – Access to various schemes for an IEC

Q5. What Features or task enabled for Secondary User ?

• Draft and save applications

 • Submit applications with valid Digital Token Authentications.

Modify IEC

 Q1. How I can modify my IEC ?

• Logon to DGFT website via link https://dgft.gov.in/.

• Proceed with registration process by clicking on Login > Register

• After registration, Go to Services → Manage IEC.

• Enter IEC Number and Click on Validate

• Validation by DSC can happen only after registering DSC on CP

 • Once the Validation Completes then click on Validate with DSC

• Once Linked, You can modify details in IEC

Q2. How I can modify my old email ID and mobile number registered with IEC ?

• Logon to DGFT website via link https://dgft.gov.in/.

• Proceed with registration process by clicking on Login > Register

• After registration, Go to Services → Manage IEC.

• Enter IEC Number and Click on Validate

• Once the Validation Completes then click on Validate with DSC

• Once Linked, Click on Modify IEC

• You can change your registered mobile and email ID.

Other Queries

Q1. Do I needs to use the same mobile and email which is registered under IEC or while applying for New IEC

• No, You only need to use the DSC to link your existing IEC

Q2. Exporter Created Login and Link the IEC, how he can change the actual details of registered user or how he can delink the IEC with the registered login ! For Example, If A has created login and link B’s IEC. How he can change the login of A to B or B can delink A’s ID.

• To Link the B’s IEC the user A would need B’s DSC. Logins cannot be changed. The DSC Holder may register any number of times and link their IEC.

Q3. How I can change the login email and mobile at the time of login, if I have submitted incorrect information earlier.

• The email and mobile are OTP Validated. But if you needs to change then you can do post login – > Manage profile.

• If you forgot both email id and mobile you may register again and link the IEC using DSC.

Q4. What is the step if I forgot my password ?

If you have already registered and forgot the password, you may use the Forgot password feature to request for a temporary new password and then set again your password by following the below given steps.

1. Visit the DGFT website and click on Forgot Password hyperlink.

2. Enter registered email id in the username field.

3. Enter captcha code shown on the screen.

4. Click on the submit button.

5. Click OK to proceed with the forgot password or click cancel to go back to previous screen

6. System will validate the email id provide by you and send the once time password on the registered email id and mobile if email address is registered with DGFT.

Q5. Is there any expiry of default/temporary password ?

The Temporary password doesn’t have any expiry.

Q6. Do I need to save the data on each page with every parameter ?

The application saves the draft when you will enter all the mandatory fields on the page and is navigating to the next page using the ‘Save & Next’ or through the horizontal navigation radio button.

Q7. If one of the director is Foreign National and not have Permanent Account Number (PAN), how can the details be added in Import Export Code (IEC) – Director details section?

The applicant shall check the Check Box –“Is the Director a Foreign National?”. Applicant shall then be able to enter the details without providing mandatory PAN details.

Q8. Importer/Exporter is unable to use DSC even though the drivers have been installed in the system.

• Importer/Exporter requires 2 set of system drivers to be installed on the computer.

o DSC Token Driver

o EMUDHRA Application Driver

Emudhra application needs to be installed and be available on the machine in the Running State.

Q9. Importer/Exporter have paid the fees in the old system for IEC Application or Modification and did not submit the complete application. What will happen to those payments ?

• The Payments against IEC Application/Modification made in the Old system and not submitted by the applicant are valid for one year from the date of payment. The applicant will be able to create and submit the Application in the new system without paying again. The applicant with valid payment shall follow the given steps in new system:

The Importer/Exporter shall register in the new DGFT Portal.

 The user shall proceed with the filing of the application as a fresh with complete details.

 The drafts of applications shall not be available and the complete form needs to be refilled by Exporter.

 Upon e-sign and submission of the new IEC Application, the user shall not be re-directed to the Payment screen and system shall check for the previous payment for the same PAN, if any will attach to this application and receipt shall be generated with same previous payment details.

Q10. Exporter has paid the fees in March’2020 to modify IEC Application, but not submitted the complete application and file number not generated. What is the further process in the new system?

• The Importer/Exporter shall register in the new DGFT Portal.

• The users shall proceed with linking of IEC and then proceed with modification in the new DGFT Portal with filling complete details. Note: The drafts of applications shall not be available and the complete form needs to be refilled by Exporter.

• Upon e-sign and submission of the modification in IEC Application, the user shall not be re-directed to the Payment screen and system shall check for the previous payment for the same PAN, if any will attach to this application and receipt shall be generated with same previous payment details.

Note: The payments made in the system and not submitted are valid for only one year from the date of payment.

Q11. Exporter is unable to proceed with New IEC Application or While Modifying IEC, if the same is saved as draft.

• The Member details (Directors/Partners/Trustees/..) are to be filled one by one and all the mandatory details before proceeding to the next section.

• The user need to click on Edit Button against each member, fill the mandatory details and proceed.

Q12. How many documents do I have to attach in IEC Application?

Scanned Documents for Upload in the System (PDF Only and Max file size of 5 MB).

a. Proof of establishment/incorporation/registration.

 i. Partnership

 ii. Registered Society

iii. Trust

iv. HUF

v. Others

b. Proof of Address can be any one of the following documents:

i.Sale Deed, Rent agreement, lease deed, electricity bill, telephone land line bill, mobile, postpaid bill, MoU, Partnership deed

ii. Other acceptable documents (for proprietorship only): Aadhar card, passport, voter id

iii. In case the address proof is not in the name of the applicant firm, a no objection certificate (NOC) by the firm premises owner in favour of the firm along with the address proof is to be submitted as a single PDF document.

c. Proof of Firm’s Bank Account

 i. Cancelled Cheque

ii. Bank certificate

Q13. My Bank Name is not appearing in the list provided in the payment gateway section (Bharatkosh).

• You may please proceed by clicking on Category, you want to proceed (Net Banking, Debit Card, Credit Card, UPI )

• Click on Pay

• Enter your details for payment of any Bank

• Proceed with payment process.

Q14. Where can I check my transaction status of Payment?

• In case you do not receive transaction status as success or failure after completing all steps in payment process, then wait for 30 Minutes and check the transaction status of the transaction using the “Track Your Payment” link on Bharatkosh home page. If your status of your transaction Is shown as Fail Ref, then proceed to reinitiate a transaction for same purpose again. In case the amount is debited from your account for the Fail ref case, then you can expect the refund to be credited to your account in 3-5 working days.

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