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May 15, 2021

Know all about Form CSR 1 and Procedure to file the form for Online

by Mahesh Mara in Corporate Law

Know all about Form CSR 1 and Procedure to file the form for Online

Form CSR-1 is required to be filed pursuant to Section 135 of the Companies Act, 2013 and Rule 4 (1) and (2) of the Companies (Corporate Social Responsibility Policy) Rules, 2014 as amended/substituted by the Companies (Corporate Social Responsibility Policy) Amendment Rules, 2021. Form CSR-1 is required to be filed with the Registrar of Companies, with effect from the 01st day of April 2021. Form CSR-1 is a registration form for getting CSR funding by implementing agencies from the corporates. The Form CSR-1 is termed as Form for “Registration of Entities for undertaking CSR Activities”. The Form mainly consists of two parts, first part is relating to the information about the entity who intends to undertake CSR activities. Second part of Form CSR-1 is certification by practicing professional. On successful submission of Form CSR-1, a unique CSR Registration Number shall be generated by system automatically to applying organization.

Who are eligible for filing Form CSR 1?

Following type of NGO’s are eligible to file Form CSR-1 on MCA Portal for getting CSR Funding

(a) a company established under section 8 of the Act, or a registered public trust or a registered society, registered under section 12A and 80 G of the Income Tax Act, 1961 (43 of 1961), established by the company, either singly or withal with any other company, or

(b) a company established under section 8 of the Act or a registered trust or a registered society, established by the Central Government or State Government; or

(c) any entity established under an Act of Parliament or a State legislature; or

(d) a company established under section 8 of the Act, or a registered public trust or a registered society, registered under section 12A and 80G of the Income Tax Act, 1961, and having an established track record of at least three years in undertaking similar activities.

What is the due date for filing Form CSR 1?

As per rules issued by MCA there is no due stage specified for filing of Form CSR-1 with MCA but from 01.04.2021. CSR Funding will be valid to only to those entities, that are registered with MCA by filing Form CSR-1.

So, if you want CSR Funding then it is mandatory for you to get registered with MCA by Filing Form CSR-1 as soon as possible. And Form CSR-1 is now available for Filing on MCA Portal.

What details and documents required for filing Form CSR 1?

Following documents are required for filing Form CSR-1:

1. Copy of PAN Card of the entity

2. Mail ID of both entity and the authorized person signing the document

3. Details of authorized person signing the document

4. Copy of Registration Certificate

5. Digital Signature of the Authorised Person with his PAN Number

Stepwise procedure to file CSR 1

Below is the stepwise procedure to file CSR 1:

Step 1: Downloading of Form – CSR 1

Go to http://www.mca.gov.in/

Step 2: Now, under MCA Services tab, select “Company Forms download” from e-filing list

Step 3: Now, download “Form – CSR 1” e form under Incorporation Services category.

A zip file will be downloaded in the system. In case you want to download the form with instruction kit, click on link under “e-Form with Instruction kit” column else download by using link under “e-Form” column without instruction kit

Step 4: Filing of Form

Now, unzip the file and double click on file with name “Form_CSR-1” it will ask for permission click on “allow” button.

Once the form opens fill the below details:

a. Select the “Nature of the Entity” option provided

i. Company established under Section 8 of the Companies Act, 2013 with Section 12A and Section 80G registrations under the Income Tax Act, 1961.

ii. Registered Public Trust with Section 12A and Section 80G registrations under the Income Tax Act, 1961

iii. Registered Society with Section 12A and Section 80G registrations under the Income Tax Act, 1961.

iv. Company established under Section 8 of the Companies Act, 2013 or Registered Trust or Registered Society established by the Central Government or State Government.

v. Entity established under an Act of Parliament or State Legislature.

b. Select, whether the Entity is established by any company or group of companies. In case the answer is “Yes” enter the CIN of the company and click on Prefill button the Name of the Company will be auto populate. In case the answer is “No” select, whether the entity has an established track record of three years in undertaking similar activities

c. Now Under Point 3 fill the following:

i. Type of Existing entity will be auto populated based on the option selected in point “a” above. For instance, in case you have selected, Registered Public Trust with Section 12A and Section 80G registrations under the Income Tax Act, 1961 than it will auto populate as “Trust”

ii. Now, enter the CIN in case of section 8 company or Registration no in case of Trust or Society or others

iii. Enter Name of the entity

iv. Date of incorporation of the entity

v. Address of the entity

vi. Email Id of the entity. Please note that the same will be verified by OTP.

vii. PAN of the Entity

Note the “Send OTP” button will be enable only after successful Pre-scrutiny of the form.

d. Now, enter the no of Directors/ Board of Trustees/ Chairman/ CEO/ Secretary/ Authorized Representatives of the entity the no of rows will be added. Enter the details of Directors/ Board of Trustees/ Chairman/ CEO/ Secretary/ Authorized Representatives of the entity

f. Now, attach copy of certificate of registration and copy of PAN of entity

g. Now, fill the declaration form

h. Select the designation of the authorized person i.e. whether the person is Director, Trustee, CEO, Chairperson, Secretary or Authorized representative and enter DIN or PAN of the authorized person

i. Now, under “Certificate by Practicing Professional “ select the profession of signing person and enter the membership number of the institute and select whether he is associate or fellow

Once all the above details are filled click on “Check Form” button below. System performs form level validation like checking if all mandatory fields are filled. System displays the errors and provides you an opportunity to correct errors. In case of error correct the highlighted errors. Click the Check Form button again and. system will perform form level validation once again. On successful validations, a message is displayed “Form level pre scrutiny is successful”.

Now, sign with Digital Signature of Both the Authorized person and the Professional

Now click on “Pre scrutiny” button. System performs some checks and displays errors, if any. In case of error correct the highlighted errors

Now, the send OTP button will get enabled, Click on this button to send OTP to the entity’s email ID. Enter the OTP and click on “Verify OTP button”

Now, save the form in the drive

Step 5: Uploading of form

Now go to http://www.mca.gov.in/ and Login on portal using login credentials of MCA portal

Once you are logged in, click on upload e-Forms button

Step 6: Now, Select “Normal Forms” options and browse the Form from the System and click on “Upload” button. It will redirect you to payment page where you have to select pay now option

Now, in next page will be required to select the bank name from the drop down and the mode of payment i.e. through debit card or net banking and click on proceed button.

The site will redirect you to bank page where you are required to make payment. Once the payment is made a challan will be generated successfully.

When a Form is successfully processed, an acknowledgement of the same will be sent to the user in the form of an email to the email id of the entity. Further, a digitally signed approval letter along with CSR Registration number with Format CSRXXXXXXXX where X represents system generated unique sequential number will be sent to the FO User as well as the email ID of the entity as entered in the form.

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