Step wise process to generate TDS certificate Form 16A from Traces

Step wise process to generate TDS certificate Form 16A from Traces

Form 16A is the certificate of deduction of tax at source and issued on deduction of tax by the employer on behalf of the employees. These certificates provide details of TDS / TCS for various transactions between deductor and deductee. The deductor is required to issue the Form 16A to the deductee within 15 days from the date of filing TDS return. In this article we will discuss how to download form 16A through traces portal.

Procedure to generate TDS certificate Form 16A from Traces:

Below is the stepwise process to generate TDS certificate Form 16A from Traces:

Step 1: Go to https://www.tdscpc.gov.in/app/login.xhtml and login to website using USER ID, password and TAN. In case you have deducted TDS for the 1^st time then you have to register as a new User on the traces portal.

Step 2: Now, Under Downloads tab select, “Form 16A” option

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Step 3: Filling up of form 16A requisition form

There are two option for Form 16A download:

1. Search PAN option, where we can request Form 16A PAN wise.

2. Bulk PAN download, where we can request Form 16A of all the PAN mentioned in the TDS return

Let us consider both options one by one.

Option 1. Search PAN option

In this option enter the Financial year, Quarter of the TDS return, Form Type and PAN of the party for which Form 16A is to be downloaded. Now, click on “Add” button

Now, click on “Go” button and Click on “Submit” in the next page.

In the next page enter the below details:

a. The token code mentioned in the TDS return acknowledgment

b. Enter any one of the challan details which mentioned in the TDS return for the particular party

c. Enter the PAN mentioned in the TDS return along with the first 3 TDS entries mentioned in the TDS statement of that PAN.

Now, click on “Proceed” button and in next page click on Proceed with transaction

Option 2: Bulk PAN download

In this option enter the Financial year, Quarter of the TDS return and Form Type for the period which Form 16A is to be downloaded

a. Now, enter the token code mentioned in the TDS return acknowledgment

b. Now, enter any one of the challan details which mentioned in the TDS return

c. Enter the PAN mentioned in the TDS return along with the first 3 TDS entries mentioned in the TDS statement of that PAN.

Now, click on “Proceed” button and in next page click on Proceed with transaction.

Step 4: Downloading the Form 16A

After step 3 your request will be submitted with the portal you can download the Form 16A after 2 – 3 hours of submission. In order to download the Form 16A Select “Requested Download” under “Downloads” options.

Now, click on view all, you will see the requested Form 16A. Once the status is changed to Available you can able to download the Form 16A. In order to download the Form 16A select the Form 16A and click on “HTTP download” button. Your, Form 16A will be downloaded.

Note:

1. The password for opening the Form 16A is TAN no of the deductor in small case. For e.g TAN is MUMA12345G then password will be muma12345g.

2. Where, Form 16A zip is downloaded the user has to download TRACES Form 16A PDF Converter latest version.

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