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August 7, 2020

Extension of due date to file Audited Accounts of Trust and NGOs to 30th October 2020 Know how to submit online

Extension of due date to file Audited Accounts of Trust and NGOs to 30th October 2020 Know how to submit online

Introduction

The current pandemic has brought economy, operations and work to a standstill.  Due to the current prevailing situation of Covid-19 the charity commissioner has extended the due date to file Audited Accounts of Trust and NGOs to 30th October 2020 vide Circular No: 580 dated 04/08/2020 so as to grant compliance relief during this difficult times.

Know all about Audited Accounts of the Trust- Step wise Online process and Documents required in Maharashtra

The Trust are divided into two types

  1. Trusts whose annual income is above Rs.5000/-
  2. Trusts whose annual income is below Rs.5000/-

We will first deal with Trusts whose annual income is Above Rs.5000/-

Documents required are as follows:

  1. CA Audit Report- Includes Audit report, Income and Expenditure Statement (Schedule IX), Balance sheet (Schedule VIII), Contribution Calculation (Schedule IX C).
  2. Affidavit (if accounts are submitted after 30th September now the due date being extended to  30th October)
  3. CA Membership certificate issued by ICAI
  4. Other Documents
  5. Corpus certificate

(Size of each scan document shall not be more than 1MB- Documents shall be 150 DPI in size and in black and white)

Information Required to be kept ready:

  1. Trust details- Trust Number, Trust Name, Trust Address, Trustee Names, Society Number, Society Name and Communication details  like Address, Contact, Email id etc.
  2. FCRA registration No if the trust is registered under this act and NitiAayog Registration number if you are registered under the same.
  3. Details of Auditor/ CA- Auditors Name, District, Name of the Firm, Mobile No., Email ID, Address,  Status, Membership No, Qualification, Registration No.
  4. Keep ready all information from Audit report, Income and Expenditure Statement (Schedule IX), Balance sheet (Schedule VIII), Contribution Calculation (Schedule IX C).

Stepwise process to Submit Trust Accounts Online Trusts whose annual income is above Rs.5000/-

1.Login to charity.maharashtra.gov.in

2. Click on “ SUBMIT YOUR TRUST ACCOUNTS”

3. After clicking on “ SUBMIT YOUR TRUST ACCOUNTS you are to enter the Trust details- Trust Number, Trust Name, Trust Address, Trustee Names, Society Number, Society Name and also Select the District of the Public Trusts Registration Office where your Trust is registered and click on Search option.

4. Type your Trust’s Registration Number or Name and click on “SEARCH”. If your Trust’s information is already on the website, then its name will appear in the list on the screen.

5. In case your trust’s name is not found, then click on “ADD TRUST” and fill in the required Information and also FCRA Registration number if you are registered under the said Act( Note: FCRA means Foreign Contribution Regulation Act, if the trust is registered under this act the Trust can accept donations from foreign people or foreign organisations). Fill in all the other required Info. Click on Submit after all details are filled.

6. Now when you again go to charity.maharashtra.gov.in and click on SUBMIT YOUR TRUST ACCOUNTS tab and enter Trust details and click on search your Trust name will appear on the list mentioned on screen. Click on the tab of Trust Accounts mentioned against your Trust Details and select the relevant accounting year in which accounts are to be submitted. ( Note: One can submit last 12 years’ Accounts  online)

7. Choose the relevant option  “Above 5000”  click it and click on “AUDIT REPORT”.

8. If details of Auditor or Chartered Accountant are already there on the website, then type his or her name and click on “SEARCH”. The Details of Auditor or Chartered Accountant will be seen in the list on the screen. If the details of Auditor or C.A. are not there, then click on “ ADD C.A. DETAILS”. Fill all information of Auditor or C.A. Click on “ SAVE” Button. Now again type Auditor or C.A. name and then click on “ SEARCH” and you will find details of Auditor or C.A in the list on the screen.

9. Fill the information of Audit Report, from Sr. nos. 1 to 20 by selecting the right option and mention remarks regarding Audit Report in Remarks box. If there are no remarks regarding Audit Report, then mention “No Remarks”.

 10. Upload the Scan Documents. Documents must be in Black and white. Size of each scanned document shall not be more than 1 MB. List of Documents to be submitted is mentioned above. Enter Captcha and tick check box and Submit. ( Note Once you click on “SUBMIT” , you cannot change the information). After submission, screen will display the message “Audit Report Submitted”.

11. Click on “SCHEDULE IX” on the screen. Fill every necessary information in the form displayed on the screen. Select relevant Accounting year and information about Expenditure and Income are to be entered in this schedule. If information is not available for any label, put zero. Enter Captcha and tick check box and Submit. After submission, screen will display the message “Schedule IX Submitted”.

12. Click “SCHEDULE VIII” button on the screen. Fill every necessary information in the form displayed on the screen. Select relevant Accounting year and information about Funds and Liabilities and Property and Assets are to be entered in this schedule. While filling this information, mention the details of amount, added in the corpus fund for the respective year. Scan the corpus certificate and upload it.  If information is not available for any label, put zero. . Enter Captcha and tick check box and Submit. After submission, screen will display the message “Schedule VIII Submitted”.

 13. Click on “SCHEDULE IX C” on the screen. Fill every necessary information in the form displayed on the screen. Select relevant Accounting year and information Statement of Income with Contributions are to be entered in this schedule. If information is not available for any label, put zero. It is mandatory to fill the mobile number and email id so that user id can be generated in the name of a person to be contacted. Enter Captcha and tick check box and Submit. Note Once you click on “SUBMIT” , you cannot change the information).

14. Now you will get the message on the screen  to generate and to take the print of the Summary Report and its submission in the respective Public Trusts Registration Office is to be done  within 30 days.  Click on “GENERATE SUMMARY & VERIFICATION FORM”. You can save the Summary Report in your format by clicking save icon for your reference.

15. Now take a print of Summary Report, sign it and put a thumb impression upon it, scan it and then mail it to the respective Public Trusts Registration office on its official mail id. Also submit it or send it through R.P.A.D. to the respective office.

16. On receipt of Summary Report, respective district office will send you user id through email and then you can create your password. Now you can make your Trust’s entries in Schedule I. ( Note: It is obligatory / mandatory to make your Trust’s entries in Schedule I in the form of e-record. After such entries, trustees will get benefits of various online procedures such as submission of Change Report, Permission for alienation of property, Permission for loan and investment etc.)

Trusts whose annual income is Below Rs.5000/-

Documents required are as follows:

  1. Passbook- Passbook means a page of pass book showing transactions in current financial year.
  2. Affidavit- Explaining the cause of delay in submitting the Accounts after 30th September (if accounts are submitted after 30th September now the due date being extended to  30th October)
  3. Other Documents

(Size of each scan document shall not be more than 1MB- Documents shall be 150 DPI in size and in black and white)

Information Required to be kept ready:

  1. Trust details- Trust Number, Trust Name, Trust Address, Trustee Names, Society Number, Society Name and Communication details  like Address, Contact, Email id etc.
  2. FCRA registration No if the trust is registered under this act and NitiAayog Registration number if you are registered under the same.
  3. Keep ready all information  of SCHEDULE IX A”- Income from immovable Property”, Income from other property securities (if any)” , details of F D R and other details, Total realisation and Outstanding” and SCHEDULE IX B- Expenditure Details

Stepwise process to Submit Trust Accounts Online Trusts whose annual income is below Rs.5000/-

1.Login to charity.maharashtra.gov.in

2. Click on “ SUBMIT YOUR TRUST ACCOUNTS”

3. After clicking on “ SUBMIT YOUR TRUST ACCOUNTS you are to enter the Trust details- Trust Number, Trust Name, Trust Address, Trustee Names, Society Number, Society Name and also Select the District of the Public Trusts Registration Office where your Trust is registered and click on Search option.

4. Type your Trust’s Registration Number or Name and click on “SEARCH”. If your Trust’s information is already on the website, then its name will appear in the list on the screen.

5. In case your trust’s name is not found, then click on “ADD TRUST” and fill in the required Information and also FCRA Registration number if you are registered under the said Act( Note: FCRA means Foreign Contribution Regulation Act, if the trust is registered under this act the Trust can accept donations from foreign people or foreign organisations). Fill in all the other required Info. Click on Submit after all details are filled.

6. Now when you again go to charity.maharashtra.gov.in and click on SUBMIT YOUR TRUST ACCOUNTS tab and enter Trust details and click on search your Trust name will appear on the list mentioned on screen. Click on the tab of Trust Accounts mentioned against your Trust Details and select the relevant accounting  year in which accounts are to be submitted. ( Note: One can submit last 12 years’ Accounts  online).

7. Choose the relevant option  “Below 5000”  click it and click on “SCHEDULE IX A”- Here you can see your Trust’s information.

8. “SCHEDULE IX A”- Select relevant accounting year- Under the head “Income from immovable Property”, kindly fill the details of Trust’s immovable properties. If there is no immovable property, then put zero. Also under the head “Income from other property securities (if any)” , kindly fill the details of F D R and other details. If there is no such property, then put zero. Fill all the details in the box of “Total realisation and Outstanding”. Further, type remarks, if any. If there are no remarks regarding “Schedule IX A ”, then write ‘No Remarks ‘.

9. Now scan the documents to be uploaded. Documents must be in Black and white. Size of each scanned document shall not be more than 1 MB. The list of Documents to be uploaded is mentioned above for Trusts whose annual income is Below Rs.5000/-. Enter Captcha and click on submit. (Note: You will not be able to change the information filled, once you click the ‘SUBMIT’). After clicking on ‘SUBMIT’, you will get the message “Schedule IX A Submitted” on the screen.

 10. Click on “ SCHEDULE IX B” – Select relevant accounting year. Fill all the details under the head “Add Expenditure Details”. Further, type remarks, if any. If there are no remarks regarding “Schedule IX B ”, then write ‘No Remarks ‘. Fill every necessary information in each box of the form on the screen. It is mandatory to fill the mobile number and email id so that user id can be generated in the name of a person to be contacted. Enter Captcha and click on submit.  (Note: You will not be able to change the information filled, once you click the ‘SUBMIT’).

11. Now you will get the message on the screen  to generate and to take the print of the Summary Report and its submission in the respective Public Trusts Registration Office is to be done  within 30 days.  Click on “GENERATE SUMMARY & VERIFICATION FORM”. You can save the Summary Report in your format by clicking save icon for your reference.

12. Now take a print of Summary Report, sign it and put a thumb impression upon it, scan it and then mail it to the respective Public Trusts Registration office on its official mail id. Also submit it or send it through R.P.A.D. to the respective office within 30 days.

13. On receipt of Summary Report, respective district office will send you user id through email and then you can create your password. Now you can make your Trust’s entries in Schedule I. ( Note: It is obligatory / mandatory to make your Trust’s entries in Schedule I in the form of e-record. After such entries, trustees will get benefits of various online procedures such as submission of Change Report, Permission for alienation of property, Permission for loan and investment etc.)

Hoping the above information was of help.

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